From purchase order to supplier invoice.
Every purchase references your supplier and product records, so stock and costs update automatically as goods move.
- Supplier records — keep suppliers, their products and agreed costs as master data you set up once.
- Create purchase orders — raise POs with the right products, quantities and costs, ready to send.
- Goods receipt — book in deliveries against the PO, including partial receipts, and stock goes up automatically.
- Supplier invoice matching — match the invoice to the PO and the receipt to catch mismatches before you pay.
- Stock & cost updates — received goods update live stock and the cost of what you hold.
- Purchasing visibility — see what's on order, what's arrived and what's outstanding, at a glance.
Stop over-ordering and over-paying.
Without connected purchasing, you re-order stock you already have, lose track of what's coming, and pay invoices that don't match.
See current stock and what's already on order, so you don't double-order or run out.
3-way matching flags quantity and price differences between the PO, receipt and invoice before payment.
Receipts update the cost of stock you hold, so margins and valuations reflect reality.
Part of the full procure-to-pay flow.
Purchase orders are the start of the buy side.
From here, goods receipts and supplier-invoice matching complete the loop — see procure to pay for the whole process, and supplier invoice 3-way match for how Cobalt catches mismatches. Replenished stock connects straight to inventory and the sales orders that draw it down.
Frequently asked questions.
What is purchase order management software?
It's software that manages the buy side — creating purchase orders, receiving goods against them, and matching supplier invoices — so stock, costs and payables stay accurate.
Can I receive partial deliveries?
Yes. You can book in goods receipts against a purchase order including partial deliveries, and stock is updated for exactly what arrived.
Does it match supplier invoices to purchase orders?
Yes. Cobalt supports 3-way matching — comparing the purchase order, the goods receipt and the supplier invoice — so you can catch quantity and price mismatches before paying.
Will received stock update inventory automatically?
Yes. Goods receipts increase live stock and update the cost of what you hold, with no separate inventory step.
Can I see what's on order?
Yes. Purchasing visibility shows what's on order, what's been received and what's still outstanding across your suppliers.
Does Cobalt pay suppliers or post to a ledger?
Cobalt tracks supplier invoice and payment status as operational data and exports it cleanly for your accountant — it is not a full statutory accounting system.
Related pages.
Take control of your purchasing.
Raise POs, receive goods and match supplier invoices in one system — and only ever pay for what was ordered and arrived.
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