Eleven reasoning engines, live in every record

The ERP that works ahead of you.

It works the night before you ask.

AI-native ERP for SMEs, powered by agentic workflows. One core runs sales, purchasing, stock, warehouse, delivery, people and the ledger — and eleven reasoning engines inside every record work out what needs you, prepare the work, and hand it over ready to confirm.

Join waitlist Get demo access

Live in under a week·No consultants needed

Overnight, the agents work

While nobody is in, Cobalt ERP reconciles the bank, chases the open orders, checks stock cover against committed demand and prepares the day. The morning briefing lists what it did and what it wants a decision on.

How the Intelligence Core works

Agents work their own lanes in steps you can read, hand work to each other, and stop at the limits you set. What reaches the workbench is prepared work — waiting on your decisions, not your data entry.

Cobalt Intelligence Core

Eleven reasoning engines, inside every record you open.

ERP that already did the thinking.

Not one model asked to do everything. Eleven engines — deterministic, mining, predictive, process, optimisation, simulation, graph, retrieval, document, language and causal — each with one job and one boundary, composed by a runtime that will not let any of them overstate what it found.

Eleven engines, one core

Every module — sales, purchasing, stock, warehouse, finance, people — runs on the same eleven. A module plugs in; it never forks the core.

Composed, not chained

Engines never call each other. A compiled recipe decides what runs and in what order, and refuses to rank anything before the deterministic safety filter.

Evidence on every claim

Each figure says whether it was calculated, ruled, extracted or generated — with the records it read and the rule or model version behind it.

Autonomy you dial in

Eight levels from explain to bounded automation, granted per skill and per tenant. Posting, payment and approval are never among them.

One sales order, reasoned through

Open SO-10407 and the panel reads the order, the linked purchase order and the delivery, works out whether the promise still holds, models the alternatives and drafts the change. You commit it.

How the Intelligence Core works

A real sales order in Cobalt ERP. The panel opens on the record, reads the linked documents, reasons through the question, models the options and prepares the work — you commit it.

One system, full cycle

Buy, stock and sell on one ledger.

Every order, receipt and stock movement flows through the same place, so your numbers reconcile on their own — no spreadsheet forensics, and no figures quietly going missing between tools.

Sell

Quotes, sales orders and invoicing — quote to cash without re-keying a thing.

QUO-0042Accepted

SO-00018Reserved

INV-00231£1,436.40

Buy

Purchase orders, receiving and supplier invoices, three-way matched as goods land.

Goods received18 / 24

✓ PO✓ Receipt✓ Invoice

Stock

Live availability across locations, with every movement tracked automatically.

Pro Widget · WH-A142

2m Cable · WH-A18

Mounting Kit · WH-B0

Control

Approvals, a full audit trail and reports — so nothing moves without a record.

SO-00016 approved9:42

PO-00045 awaitingnow

VAT return readyView

Finance core

The ledger everything else already posts to.

Every order, receipt, movement and invoice lands in the same set of books as it happens — so the figures reconcile on their own rather than at month end. Exports to your accountant ship today; the in-app ledger is in beta with early-access teams.

Chart of accounts Your own structure, with postings raised automatically as orders and receipts land.

Bank & reconciliation Statement import, auto-matching against open invoices, and queries raised on what will not match.

VAT & tax Return-ready boxes built from live postings, with the treatment checked line by line.

Journals & period close Accruals, prepayments and a close pack prepared for review, with per-module period locks.

Cost centres & budgets Analyse spend and margin by centre, project or location against a budget you set.

Append-only audit trail Nothing is edited away. Corrections post as new entries, so every figure can be traced back to what caused it.

Anomalies caught as they post Off-pattern journals, duplicate supplier invoices and bank lines that will not match are flagged the moment they land, with the records that prompted it.

Ask the ledger directly Ask in plain English and get an answer that cites the postings it read, rather than building a report and exporting it to a spreadsheet.

Accountant exports Sales and purchase invoices, master data and VAT records, mapped for Xero, QuickBooks or Sage.

Finance

Finance clarity, without the month-end scramble.

The books keep themselves current.

Finance agents reconcile, monitor and analyse as the business runs, so the numbers you open are today’s. What needs judgement is queued with the evidence behind it; nothing posts to the ledger without you.

Financial visibility Live

Revenue, margin and cash read straight from the ledger, not from a report someone rebuilt on Monday.

Revenue, month to date£245,800

Gross profit£78,450

Net profit£32,160

Operating cash flow£41,200

GL Advisor Gross margin up 8.4% on last month, carried by two accounts.

The routine posting Automated

Bank lines, supplier invoices and journals handled continuously, with anything ambiguous left for a person.

Bank transactions matched1,248

Supplier invoices read342

Bills recorded288

Journal entries posted156

Posting Agent 98% cleared without a person. The rest are queued below.

Reconciliation & control Monitored

Every control re-run as the data changes, so a break is caught on the day rather than at month end.

Bank reconciliation98%

Sales ledger96%

Purchase ledger97%

Journals outside pattern3

Bank Recon Agent Three journals flagged, £41,200 held pending your review.

Close with confidence Assisted

Accruals, prepayments and the close pack drafted as the month runs, so close starts finished rather than starting.

Close checklist24 / 28

Supporting documents verified124

Adjustments suggested7

Ready for your review12

Close Agent On this pace August closes two working days earlier.

Finance runs in the background — spotting breaks, preparing entries and finishing the routine work before you ask.

12+

Finance agents, each with its own lane

Purchasing, payables, bank, ledger, close

Daily

Reconciled as the data lands, not at month end

Controls re-run continuously

Cited

Every figure traces to the postings behind it

Calculated, ruled, extracted or generated

None

Posts to the ledger without your approval

You commit, the agents prepare

Industry packs

Eight packs and counting. Switch on the business you actually run.

Included on every plan, at no extra cost.

A pack is not a separate product or a higher tier. It sets which areas light up, the words on screen, the figures on your home page and the order you get set up in — and you can switch it later without starting again.

Free on every plan Switchable later None enabled gives the full standard system

Wholesale & distribution LIVE

Trade pricing, bulk break, backorders and multi-drop delivery, with the buy-stock-sell cycle as the home screen.

Subscription & recurring BETA

Rate plans, subscribe-a-customer, monthly recurring revenue movement and dunning with a retry ladder, beside the ordinary ledger.

Manufacturing & assembly LIVE

Bills of material, routings and works orders, with component cover netted against committed demand.

Field service & installation LIVE

Jobs, engineers and van stock, so parts consumed on site come off the right location and land on the invoice.

Fleet & delivery LIVE

Vehicles, drivers and multi-drop runs, with proof of delivery captured against the order and running cost held per vehicle.

FMCG & fresh LIVE

Batches, best-before dates and first-expired-first-out picking, with promotional pricing and the turnover fast-moving lines demand.

Electrical & industrial LIVE

Deep catalogues, supplier price files and serial tracking, for businesses selling thousands of lines.

Rental & hire LIVE

Availability by date rather than quantity, with off-hire, damage and re-hire handled on the same records.

Up and running fast

Live in under a week. Not next quarter.

Traditional ERPs mean months of consultants and a six-figure bill. Cobalt ERP is self-serve: import your data, set your rules, invite your team, and take your first real order — usually inside five working days.

DAY 1Import your data

CSV or guided migration from Sage and Excel — customers, products, stock and open balances.

DAY 2Configure your rules

Numbering, tax codes, locations and approval workflows — point and click, no scripting.

DAY 3Invite your team

Roles and permissions in minutes. Buyers, approvers and finance each in the right lane.

BY DAY 5Take your first order

You're live. Orders flow in, invoices raise themselves, stock and VAT stay in sync.

Pays for itself

Return on day one — not year one.

No implementation fee to earn back and no consultant on permanent retainer. The moment you go live, the busywork that used to eat your week clocks off and starts paying you back.

£0

Implementation fees

No consultants, no setup invoice, no lock-in. Self-serve from the first click.

Day 1

First order captured

Take orders over WhatsApp the same afternoon you switch Cobalt ERP on.

~8 hrs

Saved every week

Orders, invoices and VAT that used to be manual now run themselves.

Spreadsheets to reconcile

One source of truth — stock, sales and the ledger always agree.

Most teams take their first real order inside five working days. No consultants, no setup invoice.

See pricing

Fits your business

Make it yours. Bring your data.

Cobalt ERP bends to how you trade, not the other way round — and getting your history in takes an afternoon, not a project plan.

Customisation

Your fields, your statuses, your document numbering, your approval rules. Rename it, hide it, rearrange it.

Custom fields & statuses Approval workflows Roles & permissions Document numbering

Migration & integration

CSV imports for customers, products, stock and open balances get you off Sage or spreadsheets in an afternoon. An API and webhooks keep everything else in sync.

CSV import for everything Guided Sage & Excel migration REST API & webhooks No lock-in — export anytime

Guided onboarding

A Setup Agent walks you in. Not a consultant, not a slide deck.

It reads your data first, then asks.

Import what you have and the Setup Agent reads it before proposing anything — your numbering, your tax codes, your locations, the approval rules that match how you already sign things off. You confirm or correct each one, and it explains why it suggested what it did.

1 It reads what you bring

Point it at a CSV export or a Sage backup and it works out what it is looking at — customers, products, open balances, part-shipped orders.

Flags what looks wrong before it lands: duplicate accounts, prices with no currency, stock that does not net.

2 It proposes your setup

Numbering, tax treatment, locations, roles and approval thresholds, drawn from the shape of the data rather than a blank form.

Every suggestion says what it was based on, and every one can be overridden.

3 It tests its own work

It runs a real order end to end on your configuration — quote, order, pick, invoice, payment — and shows you the trail before you commit.

Nothing it created during the rehearsal is left behind in your live data.

You are never handed a blank system. Whatever it cannot infer, it asks — in plain questions about your business, not fields to fill in.

See how it works

Support

Help that has already read your ledger.

Not a manual. Your actual records.

Ask a Support Agent why an invoice will not post, where a delivery went, or what changed on an order, and the answer comes back citing your own records. When it needs a person, it hands over the whole trail rather than asking you to repeat yourself.

Answers about your system

“Why is this order still on hold?” gets the reason from that order — the credit check, the missing date, the line that will not allocate — not a help article about holds in general.

It reproduces before it replies

For anything it cannot answer from the record, it re-runs the step on a copy and shows what happened, so the answer is what your system did rather than what it should do.

Handover keeps the context

When a person is needed, they arrive with the records, the steps taken and what has already been ruled out. You are not asked to explain it twice.

It writes down what it learns

Anything resolved once becomes an answer the next person gets straight away, described in your own terminology rather than ours.

Reading, not acting. Support answers and explains. Anything that would change a record goes through the same approval as everything else.

How the intelligence works

Pricing

One platform. Every capability. Built to scale with you.

From day one to enterprise scale.

Everything you need to run and grow your business on a modern, AI-native ERP. Pick the plan that fits, change it whenever you need, and leave without a lengthy goodbye.

Launch

Perfect for getting started

€99 /mo

Up to 5 users

1 legal company

Unlimited warehouses

All core modules

Email support

Standard reports

Get started

Extra user: €20 /mo

Max users: 10

Growth

For small teams growing fast

€249 /mo

Up to 10 users

1 legal company

Unlimited warehouses

All modules

Email & chat support

Standard reports

Get started

Extra user: €25 /mo

Max users: 20

Questions, answered.

The short version of what teams ask right before they switch to Cobalt ERP.

What is Cobalt ERP?

Cobalt ERP is a cloud-ready, AI-native ERP for small teams and SMB distributors. It runs the whole buy · stock · sell cycle — sales orders, invoices, purchase orders, receiving, live stock across locations, and approvals with a full audit trail — in one tidy system instead of seven spreadsheets.

What makes it AI-native rather than AI-enabled?

Intelligence is the operating layer, not a sidebar. Eleven reasoning engines — deterministic, mining, predictive, process, optimisation, simulation, graph, retrieval, document, language and causal — run behind every module, composed by a runtime that ranks nothing before the deterministic safety filter. Work is prepared for your confirmation under your own roles and approvals, and nothing posts without a person.

Is Cobalt ERP an alternative to Xero or QuickBooks?

It is complementary. Where Xero and QuickBooks are accounting software, Cobalt ERP is operational ERP: it runs your quotes, sales orders, purchase orders and live stock, then exports clean figures for your accountant or tool. Full in-app accounting is in beta with early-access teams.

How long until we're live?

Usually under a week. Cobalt ERP is self-serve — import your data on day one, set your rules, invite your team, and take your first real order, typically inside five working days. No consultants needed, and no implementation fee to earn back.

Can I export my data? Is there any lock-in?

No lock-in. Your data is yours and you can export it anytime, plus a REST API and webhooks keep everything else in sync. There's no contract to escape and no setup invoice to recover.

Get started

Ready to retire the spreadsheets?

Sign up, bring your data, and take your first order this week. No consultants needed, no six-month rollout — Cobalt ERP does the boring-but-critical bits so you don't have to.

Join waitlist Get demo access No lock-in — export anytime.