Launch
£49/month
For very small teams moving off spreadsheets.
- check5 staff users · 1 stock location
- checkQuotes, sales orders & invoices
- checkCustomers, products & price lists
- checkPurchasing: POs, receipts & supplier invoices
- checkCustomer & supplier portals
- checkLive stock & movement history
- check1 GB attachment storage
- checkStandard support
RECOMMENDED
Growth
£129/month
For growing trading businesses.
- check15 staff users · unlimited locations
- checkEverything in Launch, plus:
- checkMulti-location stock, bins & WMS
- checkManufacturing (BOMs), CRM & HR
- checkCobalt Intelligence assistant
- checkAccounting (beta) + Xero / QuickBooks sync
- check25 GB storage · 1,500 OCR pages/month
- checkPriority support
Scale
£299/month
For larger, more complex businesses.
- check50 staff users · unlimited locations
- checkEverything in Growth, plus:
- checkCost centres, fixed assets & budgets
- checkReplenishment, transfers & serial tracking
- checkReturns / RMA & driver workflow
- checkCustom roles, SoD & approval matrix
- checkPublic REST API & webhooks
- check150 GB storage · Priority SLA
Coming soon
Premier
£999/month
For enterprise teams that need corporate-grade controls.
- check200 staff users · additional seats available
- checkEverything in Scale, plus:
- checkVolume rebates with automatic GL accrual
- checkAppend-only price history
- checkSSCC pallet labels & nesting
- checkPer-module period locks
- check3 TB storage · 50,000 OCR pages/month
- checkDedicated account manager & SLA
Planned · SSO/SAML + SCIM · multi-entity consolidation · Peppol/EDI e-invoicing · report builder
Dedicated cloud from £2,499/month
Join waitlistSetup fees waived until 31 December 2026.
Compare plans
Everything in each plan, side by side.
Every plan includes the full buy · stock · sell core, the customer and supplier portals, and unlimited portal accounts. Growth adds accounting (beta), WMS, manufacturing, CRM and HR; Scale adds the controls — approval matrices, separation of duties, returns and the public API. Premier is still in build: rows marked Planned are on the roadmap, not available yet.
| Launch£49/mo | RECOMMENDEDGrowth£129/mo | Scale£299/mo | Premier£999/mo | |
|---|---|---|---|---|
| Team & limits | ||||
| Staff users | 5 | 15 | 50 | 200+ |
| Stock locations | 1 | Unlimited | Unlimited | Unlimited |
| Customer & supplier portal accounts | Unlimited | Unlimited | Unlimited | Unlimited |
| Files & attachments | ||||
| Attachment storage | 1 GB | 25 GB | 150 GB | 3 TB |
| Attachments per document | 3 | 10 | 25 | 50 |
| Max file size | 3 MB | 10 MB | 25 MB | 50 MB |
| Document OCR | Not included | 1,500 pages/mo | 10,000 pages/mo | 50,000 pages/mo |
| AI credits / month | — | 100 | 500 | 2,000 |
| Assistant messages / month | Not included | 500 | 5,000 | 20,000 |
| Sales | ||||
| Customers, products & price lists | Included | Included | Included | Included |
| Quotes | Full | Full | Full | Full |
| Sales orders & approvals | Included | Included | Included | Included |
| Invoices & PDFs | Included | Included | Included | Included |
| Customer payments | Included | Included | Included | Included |
| Dispatch & delivery | Included | Included | Included | Included |
| Purchasing | ||||
| Suppliers & purchase orders | Included | Included | Included | Included |
| Goods receipt | Included | Included | Included | Included |
| Supplier invoices & 3-way match | Included | Included | Included | Included |
| Stock | ||||
| Basic stock movements | Included | Included | Included | Included |
| Multi-location stock | Not included | Included | Included | Included |
| Platform & support | ||||
| WhatsApp ordering | Included | Included | Included | Included |
| Support | Standard | Priority | Priority SLA | Dedicated SLA |
| Sales (continued) | ||||
| Stock reservation on orders | Included | Included | Included | Included |
| Customer-portal quote acceptance | Included | Included | Included | Included |
| Customer statements | Included | Included | Included | Included |
| Recurring invoices & sales orders | Not included | Included | Included | Included |
| CRM leads & pipeline | Not included | Included | Included | Included |
| Contract management & renewal alerts | Not included | Contract prices | + expiry alerts | + expiry alerts |
| Sales forecasting & demand planning | Not included | Not included | Not included | Planned |
| Commission tracking & rep performance | Not included | Not included | Report only | Report only |
| Returns & RMA | ||||
| Raise a return against an invoice | Not included | Not included | Included | Included |
| Inspection & disposition — restock, scrap or repair | Not included | Not included | Included | Included |
| Credit note plus optional replacement order | Not included | Not included | Included | Included |
| Self-service returns portal & prepaid labels | Not included | Not included | Included | Included |
| CRM | ||||
| Account hierarchy (parent / child companies) | Not included | Included | Included | Included |
| Territory & quota management | Not included | Not included | Targets report | Targets report |
| Customer segmentation & tagging | Not included | Not included | Not included | Planned |
| SLA-tracked customer support cases | Not included | Not included | Not included | Planned |
| Portals & storefront | ||||
| Buyer portal — orders, invoices & statements | Included | Included | Included | Included |
| Saved lists & reorder from history | Included | Included | Included | Included |
| Buyer-managed standing orders | Included | Included | Included | Included |
| Supplier portal — confirm POs, answer RFQs | Included | Included | Included | Included |
| Public B2B storefront with per-product visibility | Not included | Included | Included | Included |
| Storefront analytics & request triage | Not included | Included | Included | Included |
| Buyer-side approval chains | Not included | Not included | Included | Included |
| Subscriptions & recurring revenueBeta | ||||
| Rate plans & customer subscriptions | Included | Included | Included | Included |
| MRR, ARR & net movement | Included | Included | Included | Included |
| Usage-based / metered billing | Included | Included | Included | Included |
| Card dunning with retry ladder | Included | Included | Included | Included |
| Purchasing (continued) | ||||
| Supplier payments & statements | Included | Included | Included | Included |
| Recurring purchase orders | Not included | Included | Included | Included |
| RFQ (Request for Quotation) management | Not included | Not included | Included | Included |
| Supplier performance scorecards | Not included | Included | Included | Included |
| Vendor managed inventory (VMI) | Not included | Not included | Not included | Planned |
| Stock & warehouse | ||||
| Batch/lot tracking & FEFO expiry | Not included | Included | Included | Included |
| Serial number (per-unit) tracking | Not included | Not included | Included | Included |
| WMS: bin tracking, directed picking & putaway | Not included | Included | Included | Included |
| Advanced WMS: wave picking & replenishment | Not included | Waves & cluster pick | + replenishment | + replenishment |
| Inter-warehouse transfer orders | Not included | Not included | Included | Included |
| Landed costs | Included | Included | Included | Included |
| Cross-docking | Not included | Not included | Not included | Planned |
| Slotting optimisation | Not included | Not included | Not included | Planned |
| 3PL billing & fulfilment management | Not included | Not included | Not included | Planned |
| Quality inspection & quarantine | Not included | Quarantine | + inspection plans | + inspection plans |
| Warehouse & floor operations | ||||
| Addressable bins & directed putaway | Not included | Included | Included | Included |
| Pick & pack stations with scan verification | Not included | Included | Included | Included |
| Warehouse floor mode (scanner kiosk) | Not included | Included | Included | Included |
| Bin counts with blind count & tolerance | Not included | Included | Included | Included |
| ABC cycle-count programmes | Not included | Included | + accuracy analytics | + accuracy analytics |
| Cluster picking (many orders, one walk) | Not included | Not included | Included | Included |
| Scan to receive against a purchase order | Not included | Not included | Included | Included |
| Carton packing, catch-weight & dispatch labels | Not included | Not included | Included | Included |
| Lot & serial recall trace | Not included | Not included | Included | Included |
| SSCC pallet labels & nesting | Not included | Not included | Not included | Included |
| Logistics & delivery | ||||
| Route planning — stops, drivers & capacity | Not included | Included | Included | Included |
| Fleet masters — vehicles, drivers & zones | Not included | Included | Included | Included |
| Proof of delivery — photo, signature & GPS | Not included | Included | Included | Included |
| Delivery performance — on-time, OTIF & cost-to-serve | Not included | Included | Included | Included |
| Driver run app — own stops, per-stop outcomes | Not included | Not included | Included | Included |
| Works offline — queues actions until signal returns | Not included | Not included | Included | Included |
| Route optimiser with reviewable proposals | Not included | Not included | Included | Included |
| Doorstep cash collection & banking | Not included | Not included | Included | Included |
| Carrier rate-shop, labels & end-of-day manifests | Not included | Not included | Included | Included |
| Manufacturing | ||||
| Bills of materials & manufacturing orders | Not included | Included | Included | Included |
| Kits & bundles | Not included | Included | Included | Included |
| Manufacturing routing (work centres) | Not included | Not included | Included | Included |
| Multi-level assemblies (BOM within BOM) | Not included | Included | Included | Included |
| Material Requirements Planning (MRP) | Not included | Not included | Not included | Planned |
| Subcontracting & outside operations | Not included | Not included | Subcontract cost | Subcontract cost |
| Production scheduling & capacity planning | Not included | Not included | Not included | Planned |
| HR & people | ||||
| Employee directory | Included | Included | Included | Included |
| Employee records & org chart | Not included | Included | Included | Included |
| Leave requests, balances & team calendar | Not included | Included | Included | Included |
| Timesheets & approvals | Not included | Included | Included | Included |
| HR documents with expiry tracking | Not included | Included | Included | Included |
| Employee self-service | Not included | Included | Included | Included |
| Payroll export (Cobalt never calculates pay) | Not included | Included | Included | Included |
| Onboarding & offboarding checklists | Not included | Not included | Included | Included |
| Training records & expiry matrix | Not included | Not included | Included | Included |
| Company asset custody | Not included | Not included | Included | Included |
| Payroll import & reimbursement runs | Not included | Not included | Included | Included |
| Finance & accountingBeta | ||||
| Chart of accounts & general ledger | Not included | Included | Included | Included |
| Bank import & reconciliation | Not included | Included | Included | Included |
| P&L, balance sheet & cash flow | Not included | Included | Included | Included |
| VAT returns & tax compliance | Included | Included | Included | Included |
| Cost centres & analytical accounting | Not included | Not included | Included | Included |
| Fixed assets & depreciation | Not included | Not included | Included | Included |
| Budgets & variance reporting | Not included | Not included | Included | Included |
| FX revaluation | Not included | Not included | Included | Included |
| Deferred revenue & recognition schedules | Not included | Included | Included | Included |
| Project billing & profitability | Not included | Not included | Not included | Planned |
| Cash flow forecasting | Not included | Included | Included | Included |
| Transfer pricing controls | Not included | Not included | Not included | Planned |
| Credit control & collections | ||||
| Collections worklist with promise-to-pay tracking | Included | Included | Included | Included |
| Credit limits & scheduled credit reviews | Included | Included | Included | Included |
| Dunning stages & late-payment charges | Included | Included | Included | Included |
| Aged debtors & doubtful-debt provisioning | Not included | Included | Included | Included |
| Direct debit mandates & collections | Not included | Included | Included | Included |
| Reporting & analytics | ||||
| 36 built-in reports | Not included | Included | Included | Included |
| Compare periods & drill through to the ledger | Not included | Included | Included | Included |
| Saved views, XLSX / PDF / CSV export | Not included | Included | Included | Included |
| Management commentary on statements | Not included | Included | Included | Included |
| Scheduled report delivery | Not included | Not included | Included | Included |
| Accountant handoff & integrations | ||||
| CSV exports (customers, products, invoices) | Included | Included | Included | Included |
| Advanced accountant CSV handoff | Not included | Included | Included | Included |
| GL mapping (Xero / QuickBooks / Sage CSV) | Not included | Included | Included | Included |
| Direct API integrations (Xero / QuickBooks / Sage) | Not included | Xero, QuickBooks | Xero, QuickBooks | Xero, QuickBooks |
| Webhooks & API access | Not included | Not included | Included | Included |
| Platform (continued) | ||||
| Cobalt Intelligence assistant | Not included | Included | Included | Included |
| Email sending | Included | Included | Included | Included |
| Email logs | Not included | Included | Included | Included |
| Document branding | Not included | Configurable | Custom templates | Custom templates |
| Custom roles & permissions | Not included | Not included | Included | Included |
| Advanced approval rules | Not included | Not included | Included | Included |
| SSO / SAML / OIDC | Not included | Not included | Not included | Planned |
| Report builder | Not included | Not included | Not included | Planned |
| Advanced audit logs | Not included | Not included | Included | Included |
| Guided migration | Not included | Not included | Included | Included |
| Dedicated onboarding | Not included | Not included | Included | Included |
| Dedicated account manager | Not included | Not included | Not included | Included |
| Uptime SLA (99.9% guaranteed) | Not included | Not included | Not included | Planned |
| Governance & controls | ||||
| Audit trail on every record | Included | Included | Included | Included |
| Two-factor authentication, enforceable tenant-wide | Included | Included | Included | Included |
| Separation-of-duties matrix & conflict report | Not included | Included | Included | Included |
| Period locks | Not included | Included | Included | Per module |
| Approval matrix across 12 document types | Not included | Not included | Included | Included |
| Maker-checker on master data | Not included | Not included | Included | Included |
| Document capture & intelligence | ||||
| Capture supplier bills, customer orders & quotes | Not included | Included | Included | Included |
| Search inside scanned documents | Not included | Included | Included | Included |
| Extraction runs on your server — no data sent out | Not included | Included | Included | Included |
| Every AI-prepared draft logged for audit | Not included | Included | Included | Included |
| 20 governed capabilities — 15 read, 5 draft | Not included | Included | Included | Included |
| Drafts only — the assistant never posts | Not included | Included | Included | Included |
| Field confidence scores & source citations | Not included | Included | Included | Included |
| On-device OCR, no data leaves the platform | Not included | Included | Included | Included |
| Vision-model OCR (separate opt-in) | Not included | Included | Included | Included |
| Provenance label on every answer | Not included | Included | Included | Included |
| Enterprise | ||||
| Multi-entity & group company consolidation | Not included | Not included | Not included | Planned |
| Intercompany transactions & eliminations | Not included | Not included | Not included | Planned |
| Supplier portal (PO visibility & invoice submission) | Included | Included | Included | + compliance docs |
| Customer portal (advanced self-serve) | Included | + B2B storefront | Included | Included |
| Electronic invoicing (Peppol / EDI) | Not included | Not included | Not included | Planned |
| SCIM user provisioning | Not included | Not included | Not included | Planned |
| IP allowlisting & network access controls | Not included | Not included | Not included | Planned |
| GDPR & data subject access tools | Not included | Not included | Included | Included |
| Custom multi-level approval workflows | Not included | Not included | Not included | Included |
| Dedicated infrastructure (isolated tenant) | Not included | Not included | Not included | Planned |
| Dedicated cloud (isolated environment) | Not included | Not included | Not included | Add-on from £2,499/mo |
| Industry packs & templates | ||||
| Industry starter templates (6 verticals) | Included | Included | Included | Included |
| Industry packs & terminology | Included | Included | Included | Included |
| Guided data import with dry-run simulation | Not included | Included | Included | Included |
| Setup | ||||
| One-off setup fee — waived for all plans until 31 December 2026. | ||||
How it compares
One flat price instead of stitching tools together.
Cobalt is operational ERP — sales orders, purchasing, stock and invoicing — so the like-for-like comparison is the operational tooling, not the accounting you already run. Here's the monthly cost for a team of 15.
Competitor costs are UK GBP list prices, kept in pounds so the benchmark stays like-for-like. Your Cobalt plan prices are shown in your local currency.
Xero (UK)
Inventory & orders add-on only
≈ £239 /mo
inventory & orders app (Cin7 / Unleashed)
Xero has no stock, sales orders or purchasing of its own, so you bolt on an inventory/orders app for the operational side. Your Xero books stay where they are — not counted here.
QuickBooks (UK)
Stock & orders add-on only
≈ £179 /mo
stock & orders app · 15 users
Built-in stock is basic, so a stock-and-orders app handles real sales orders, purchasing and approvals. QuickBooks itself stays your accounting.
Zoho Inventory
Inventory & order management
≈ £115 /mo
Zoho Inventory · 15 users
Covers stock and orders for a little less, but WhatsApp ordering isn't built in and the order workflow is lighter than Cobalt's.
Odoo
Modular ERP, per user
≈ £367 /mo
Sales, Purchase & Inventory · 15 users
Odoo charges about £24.50/user for the whole suite — accounting bundled in, used or not — so the bill climbs with every hire, plus paid apps, hosting and setup.
Cobalt ERP
Operational ERP · up to 15 users
£129 /mo · flat
One flat price
Growth runs a full 15-person team's operations for one flat price — sales orders, purchasing, stock, invoicing and WhatsApp ordering in one system. No per-seat fees and nothing to bolt on, while the tools above each need a separate app wired in to match. (Launch is £49/mo for up to 5 users.)
Costs are indicative 15-user estimates for the operational tooling only — an inventory/orders app for the accounting tools, the tool itself for the rest — and exclude the accounting software you'd keep either way. Mid-2026 list pricing, ex VAT; USD products shown at approx £. Per-user plans scale with headcount.
Feature by feature
One system that replaces the whole stack.
Everything you'd otherwise piece together from an accounting tool, an inventory app and a pile of integrations — built into Cobalt, and ready on day one.
| Xero | QuickBooks | Zoho | Odoo | Cobalt ERP | |
|---|---|---|---|---|---|
| Sell | |||||
| Quotes & sales orders | Not included | Not included | Included | Included | Included |
| Price lists & customer pricing | Not included | Not included | Included | Included | Included |
| Sales-order approvals | Not included | Not included | Not included | Included | Included |
| Customer-portal quote acceptance | Not included | Not included | Not included | Included | Included |
| Invoicing | Included | Included | Included | Included | Included |
| WhatsApp ordering | Not included | Not included | Not included | Not included | Included |
| Returns & RMA workflow | Not included | Not included | Included | Included | Included |
| Unlimited customer portal logins | Not included | Not included | Not included | Not included | Included |
| Buy & stock | |||||
| Purchase orders & goods receipt | Not included | Basic | Included | Included | Included |
| Supplier invoices & 3-way match | Not included | Not included | Not included | Included | Included |
| Live stock control | Not included | Basic | Included | Included | Included |
| Stock reservation on orders | Not included | Not included | Included | Included | Included |
| Full stock movement history | Not included | Not included | Included | Included | Included |
| Multi-location stock | Not included | Not included | Included | Included | Included |
| Bin locations & directed picking | Not included | Not included | Basic | Included | Included |
| Batch / lot & expiry tracking | Not included | Not included | Included | Included | Included |
| Quality inspection & quarantine | Not included | Not included | Not included | Included | Included |
| Platform & pricing | |||||
| Operations in one system | Not included | Not included | Included | Included | Included |
| Flat price, not per user | Included | Included | Not included | Not included | Included |
| Live in under a week, no consultants needed | Included | Included | Included | Not included | Included |
| Delivery route planning & proof of delivery | Not included | Not included | Not included | Add-on | Included |
| Driver workflow that works offline | Not included | Not included | Not included | Not included | Included |
| Document capture with no data sent to a model | Basic | Basic | Not included | Basic | Included |
| Separation of duties & approval matrix | Not included | Not included | Not included | Included | Included |
| HR: leave, timesheets & documents | Not included | Not included | Not included | Included | Included |
| Assistant that drafts but cannot post | Not included | Not included | Not included | Not included | Included |
| Bottom line | |||||
| Operational tooling · 15 users | ≈ £239 | ≈ £179 | ≈ £115 | ≈ £367 | £129 |
“Basic” means present but limited. Built-in columns reflect each vendor's standard SMB product; costs are the indicative 15-user totals from above.
Start on the plan that fits.
Sign up, import your data, and take your first order this week. No consultants needed, no six-month rollout — and setup is on us until 31 December 2026.
Join waitlistNo lock-in — export your data anytime.